Loudoun County Public Records

What Is Public Records in The Loudoun County?

Public records in Loudoun County encompass a wide array of documents and information maintained by various county departments. These records are accessible to the public in accordance with the Virginia Freedom of Information Act (FOIA).

Land Records: Includes deeds, mortgages, and other property-related documents.
Birth and Death Records: Historical records are available, though recent records may be restricted.
Marriage Licenses: Documentation of marriages within the county.
Business Records: Includes business licenses and related filings.
Court Records: Encompasses civil, criminal, and traffic court records.
Property Records: Information on property ownership, assessments, and taxes.
Sheriff's Office Records: Includes incident and accident reports, arrest records, and other law enforcement documents.

For more detailed information, visit the Loudoun County Records page.

Is Loudoun County an Open Records County?

Loudoun County adheres to the principles of open records as outlined in the Virginia Freedom of Information Act (FOIA). This legislation mandates that all public records be open to inspection and copying by any citizen of the Commonwealth, unless otherwise specifically exempted by law. The county's commitment to transparency ensures that residents have access to a wide range of public records, promoting accountability and public participation in government.

How Do I Find Public Records in Loudoun County in 2025

In 2025, individuals seeking public records in Loudoun County can utilize several methods to access the information they need.

Online Requests: The most efficient way to request records is through the county's FOIA management system. Visit the Submit a Request for Public Records page to initiate a request.
In-Person Visits: Members of the public may visit the Clerk of the Circuit Court or other relevant county offices to access records. Public kiosks are available for digital records.
Mail Requests: Written requests can be sent to the appropriate county department. Ensure that the request is clear and specific to facilitate processing.

How Much Does It Cost To Get Public Records In Loudoun County?

The cost of obtaining public records in Loudoun County varies depending on the type and volume of records requested. Generally, the county may charge for the actual cost of copying records, including staff time and materials. For instance, standard photocopies may incur a fee per page, while more extensive requests requiring significant staff time may result in additional charges. It is advisable to contact the relevant department for a detailed fee schedule.

Does Loudoun County Have Free Public Records?

Certain public records in Loudoun County are available free of charge, particularly those accessible online. The county provides free access to property records through its Property Address Search service. Additionally, some historical records and general information may be available at no cost through the county's official website.

Who Can Request Public Records In Loudoun County?

Under the Virginia Freedom of Information Act, any citizen of the Commonwealth of Virginia has the right to request access to public records in Loudoun County. This right is extended to individuals, organizations, and businesses, ensuring broad access to government information. Non-residents may also request records, although the county is not obligated to fulfill such requests.

What Records Are Confidential In Loudoun County?

While Loudoun County is committed to transparency, certain records are deemed confidential and are exempt from public disclosure under Virginia law. These exemptions include:

Personal Information: Records containing sensitive personal information, such as Social Security numbers and medical records.
Law Enforcement Records: Certain investigative records and information that could jeopardize public safety or privacy.
Legal Privilege: Documents protected by attorney-client privilege or other legal protections.
Personnel Records: Information related to county employees that is considered private.

Loudoun County Recorder's Office: Contact Information and Hours

The Loudoun County Recorder's Office is responsible for maintaining land records and other official documents. Members of the public may visit the office during business hours to access records.

Loudoun County Clerk of the Circuit Court
18 East Market Street, Leesburg, VA 20176
Phone Number: (703) 777-0270
Clerk of the Circuit Court
Public Counter Hours: Monday - Friday, 8:30 AM - 4:00 PM